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12 BASIC PRINCIPLES OF CLEAR WRITING 1. Know your main idea and be able to express it in 15 to 25 words. 2. Have an outline. Do not stray from the main idea. 3. Think about your readers: Have you forgotten a piece of important information that they would like to know? 4. Write in short and complete sentences. (Seek a combination of shorter and ...

For example, if you’re sending an e-mail, the first response you want is probably for them to open it. The next response: to take a specific action whether calling you or sending something along. If you’re writing a report, you want your boss to know the most important information. When writing for the Web, you want the . 2

Clear writing is a way of presenting information so that it is easy for everyone to read and understand. Sometimes it is referred to as readability, plain English, plain writing or clear language and design. Generally these terms all refer to the same idea. As you will see from this booklet, clear writing is not some mysterious process, but it ...

Writing in the active voice clearly identifies the action and the actor who is performing the action. To train yourself to use the active voice, follow the default sentence structure: subject + verb + object. Examples: o Passive voice: The penalty was called by the referee. o Active voice: The referee called the penalty.

Claire is the face of the European Commission’s Clear Writing campaign. As her name (meaning ‘clear’ in French) suggests, she is an expert on clear writing. Here she presents some detailed practical tips to help EU staff avoid common pitfalls and draft more clearly. These tips on writing in English

start writing, answer these key questions. They will help guide your material in the right direction. 1. Who is your target audience? Be specific, choose one clearly defined audience. + For example, choosing “parents of teens in Sacramento” and not just “the public” makes it easier to address your audience and deliver the appropriate ...

Example: The data processing department recently presented what proved to be a controversial proposal to expand its staff. After long debate, the proposal was endorsed by . . . . - To be tactful by not naming the actor. Example: The procedures were somehow misinterpreted. - To describe a condition in which the actor is unknown or unimportant.

Don't be awed by the rules of grammar. Pay attention to clear expression, and for the most part grammar will take care of itself. Fog indexes If you want to test the clearness of your writing, you may wish to consider using a "fog index." Fog indexes measure the complexity of writing samples, and often provide a means of calculating the reading or

Use everyday English, avoid jargon and explain complicated medical words For example, write “oesophagus” followed by (the food-pipe that carries food from your mouth to your stomach). 3. Avoid abbreviations. Write “such as” instead of “e.g.” and “Occupational Therapist” instead of “OT”. 4. Use active not passive verbs, for ...

Clear Writing Checklist Use the following checklist to create clear, organized, and . effective documents. In Your Document. Identify a purpose and stick to it. Write for audience and purpose (and not for yourself or the topic). Organize content to meet your readers’ needs. Select and focus on a limited number of key points (ideally 3 to 5).

the Clear Writing and Editing guide. How to be precise : Being precise means using exact language to communicate your intended message. Doing so allows you to demonstrate your knowledge and understanding. Specify what you mean: provide details, examples and explanations so your meaning is clear. Avoid using vague descriptors in your writing, e ...

Clear Wriing Checklist Use the following checklist to create clear, organized, and efecive documents. In Your Document Idenify a purpose and sick to it. Write for audience and purpose (and not for yourself or the topic). Organize content to meet your readers’ needs. Select and focus on a limited number of key points (ideally 3 to 5).

Principles of Writing Clear Sentences 1 Express crucial actions in verbs. Not This: It is my feeling that a continuance of my academic education would increase the effectiveness of my contribution to the future of American industry. But This: I feel that I can contribute more effectively to the future of American industry if I continue

These principles are based on the Federal Plain Language Guidelines and tailored for regulations. Visit plainlanguage.gov for more guidance on using plain language. Write in the active voice. The active voice eliminates confusion by forcing you to name the actor in a sentence. This construction makes clear to the reader who is to perform the duty. The passive voice makes sentences longer and ...

W. L. Adams Center for Writing Clarity & Conciseness Guidelines for Clear & Concise Writing Conciseness is the ability to state a thought clearly in a minimum of words. This practice requires time and effort, but clearly communicates important ideas. The Chicago Manual of Style, 17th edition, recognizes that English is an “analytic

Writing concisely does not mean stripping your work of nuance and complexity. It doesn’t mean that your writing has to become reductive or simplistic. Instead, it involves making conscious decisions about which words to use, and how to make your chosen words work. Effective academic writing is clear, precise and communicates successfully with its

PLANNING FUNDAMENTALS MODULE 7, SECTION II 1 Key Elements of Clear Writing and Design Material presented below is based on the much more detailed content presented in the Centers for Disease Control and Prevention’s Simply Put: A Guide for Creating Easy-to-Understand Materials and the Center for Medicare and Medicaid Services’ Tool-Kit for Making Written Material Clear and Effective.

Concise writing is a crucial skill that enhances communication across disciplines. By eliminating redundancies, using active voice, avoiding unnecessary words, choosing precise language, and combining sentences when appropriate, you can make your writing clear and effective. Practice these strategies in your technical

This executive summary sample will guide you on how you can articulate your project’s goals. Download this executive summary sample. Microsoft Word; PDF; 3 real-life executive summary examples with free templates. Here are some more executive summary example templates for different use cases. 1. Business plan executive summary